Corporate Secretarial Services For your Business
We track all your deadlines, organize your documents and make sure your company is always in compliance with regulations.
Corporate Secretary Overview
A newly established company may hire or appoint an in-house secretarial service provider for this purpose. Due to this nature of the appointment that the corporate secretary bears specific fiduciary duty, the appointment is usually made with the company that provides the corporate secretary service.
Our Corporate Secretarial Services:
At PCMPL, one of our core businesses is to provide professional corporate secretarial services, with a focus on reliability and cost-effectiveness. Our secretarial services are typically outsourced in conjunction with our startup services, and our team can advise and implement all issues and documentation for the company.
Our Corporate Secretarial Services include:
- Minutes and Registry
- Drafting of directors’ minutes and resolutions
- Preparation for Annual Meeting
- Submission of Annual Reports, Financial Statements, and XBRL Submission
- Others
Roles and Responsibilities of Company Secretaries in Singapore
Company Secretariat. The person providing the service is responsible for ensuring that the company complies with the law. This means creating, managing, and organizing some important documents.
1. AGM & Board Meetings
Planning, organizing and maintaining the necessary minutes during the Board of Directors and General Assembly.
2. Registers
Maintain registers that need to be updated to match changes that are occurring in the company.
3. Filings
Annual revenue and submission of corporate account to the Accounting and Corporate Regulatory Authority (ACRA).
4. Compliance
Identify the need for specific actions, notify directors or shareholders as necessary, and handle these changes in accordance with Singapore’s legal framework.
FAQ
Corporate Secretary is an officer that every Singaporean company must have. Their job is to ensure that your company’s documents are in order, on time, and in compliance with the law. This important role requires a variety of accreditations and entails many responsibilities.
If you want. Firstly, you need all the qualifications of a corporate secretary and 5 years of experience. Secondly, you must be a Singaporean citizen, permanent resident or owner of a EntrePass. Lastly, you cannot be the only director and corporate secretary at the same time.
Only very large companies need their own corporate secretary. It’s rarely done by executives of small businesses. Unless there is constant change, the corporate secretary is busy preparing the general meeting and submitting the annual financial statements only once a year. If so, like most Singapore SMEs, we outsource these services.
Yes you do – ACRA requires all Singapore companies to hire a corporate secretary within 6 months of establishment, and this position cannot be vacant for more than 6 months thereafter. Your corporate secretary must be based in Singapore. You can outsource this service to a firm like us.
First, the Corporate Secretary tracks changes in your company and reports to ACRA. If you change the name of a director, auditor, secretary, shareholder, equity capital, or company please send a notice. Next, there are several registries that you must keep, such as the company’s fee register and the administrator’s register. They are responsible for the preparation and recording of minutes of the Board of Directors and the General Assembly, as well as formal communications and insurance processing.
Changing the company secretary is very easy. You will simple need to prepare and submit the following documents to ACRA:
- Resignation letter from your former company secretary
- A resolution from the director accepting both the former secretary’s resignation and the appointment of a letter new signature
- Form 45B indicating consent of the new company secretary to assume the role
- The above documents must be submitted to ACRA within 14 days of the change of secretary
It is not obligatory for foreign companies to have a company secretary in Singapore. However, when a foreign company registers a branch, it is highly recommended to specify a registration applicant who will submit an online registration application on behalf of your company, whether it is an accounting office or a corporate secretarial office.
About Us
Established in 2003, PC Management Pte Ltd is a professional accounting and consultancy firm made up of qualified and experienced personnel.